Minutes of our PVHG Annual General Meeting AGM on 28 January 2020

At Venue 35 – the Memorial Hall Meeting Room – on Tuesday 28th January 2020 at 7:30 pm

Present: Chairman Robin Boucher, Secretary & Treasurer Yvonne Eaton, 10 members, and 4 visitors

Apologies: No apologies received

Robin welcomed our four visitors. The minutes of the previous AGM were read, approved and signed. Matters arising:–   The hall insurance policy has not 2been checked with regard to key holding members entering the venue to withdraw any archive material at any time, this to be looked into.

Chairman’s report:- 

“2019 began on a positive note with the provision of a cupboard in Venue 35, the Memorial Hall Meeting Room, which was large enough to contain the group’s archive material.  During the year we have begun to sort through the material, though there is much more work to be done on this.  Group members have become more familiar with the size and scope of what we have.   

  • In February we heard from village resident Paula Dring about her researches into the life of Rev. Joseph Goadby who played a major part in the establishment of the Baptist denomination, both in Packington  and in the wider locality.   
  • In April we took part in an open evening at which Memorial Hall user groups displayed information about their activities to local residents.  This was valuable publicity for the group and led to prospective new members joining us. 
  • One of these, David Oakley, told us about soldiers of Packington who had fought in the wars against Napoleon. 
  • David also agreed to co-ordinate a project to collate a photographic record of Packington in 2019 – all group members contributed and the results are available on our website.   
  • In June I led a walk up Packington High Street, which was reasonably well attended despite the weather making its best efforts to frustrate us.  The walk was complemented with a display of photographs of the High Street over the last hundred years and more.   
  • Although we did not meet formally over the summer, we completed publication of the booklet “Gems from the Gilwiskaw” which Laura Cooper had drafted shortly before her death in 2017,.  From a print run of 100 copies, around a quarter have been sold at the time of compiling this report. 
  • We also put on a display of photographs and other relevant items as part of the village Open Gardens at the end of August.
  • In the autumn group member Sue Brown told us about her work on medieval Packington
  • Also in Autumn, Adrian Mongredien produced a draft document on the Anglo-Saxons and Vikings.  This led to wider discussion both at our meetings and via email about the origins and early history of our village.  

I believe this summary of activities reflects a Group which has become more firmly established over the year – it has been pleasing to see new faces at our meetings and we will continue to present an open and welcoming face to the village and the wider world. My personal thanks to everyone who has contributed to the Group’s work over the year – roll on 2020! “

Adoption of the chairman’s report proposed by Sue and seconded by Pam. All agreed.

Treasurer’s report:-

  • The group is in funds with the sum of £515.19 in the new Lloyds current account.
  • As members are aware we were forced to close the Nationwide Building Society account as they are no longer providing a savings service for small groups.
  • I must thank Robin for his help in opening the Lloyds account especially as 2 lots of applications needed in hard copy were not received by Lloyds head office, fortunately the third application was, it took from the beginning of December to 24th January to have a valid current account.
  • We still have books on hand, for sale and so far, 29 copies of “Gems from the Gilwiskaw” have been sold.

Adoption of treasurer’s report proposed by Sue and seconded by David. All agreed.

Election of Officers:

  • Chairman – Robin Boucher, proposed by Yvonne, seconded by Adrian. Carried
  • Vice Chair – Again to be left in abeyance.
  • Secretary/treasurer – Yvonne Eaton, proposed by Nev, seconded by Sue. Carried.
  • Committee members appointed –
    • Robin,
    • David Oakley,
    • Robert,
    • Yvonne, and
    • Diane (not present) if she agrees.

Any Other Business:-

The question of membership fees was agreed at £10 each and £15 per couple, as last year. Anyone attending 3 meetings is expected to pay, but any new members attending from September onwards, their membership fee would also cover the following year.

The meetings to be as previously, every fourth Tuesday of the month with the exception of July, August and December. Members agreed that these AGM Minutes be circulated again prior to the 2021 AGM. AGM closed!

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